Putnam County WV divorce records are legal documents issued by the Family Court that officially end a marriage. These records include the original divorce petition, final court decree, child support or property division orders, and the certified divorce certificate. All files are maintained by the Clerk’s Office of the Family Court at 3389 Winfield Road, Winfield, WV 25213. To get a copy, you must submit a written request with both spouses’ full names, the approximate filing date, and a valid government-issued photo ID. The office provides same-day certified copies for $7, standard copies for $5, and expedited service for an extra $2. Payments can be made in person or by mail using major credit cards, PIN-less debit cards, or cash. A 2.29% service fee applies to card transactions, with a minimum charge of $1.49.
Where to Request Putnam County Divorce Records
All official divorce records in Putnam County are stored at the Family Court Clerk’s Office in Winfield. This is the only location authorized to issue certified legal copies. The office is open Monday through Friday from 8:30 a.m. to 4:30 p.m. You can visit in person or send your request by mail. If mailing, include a self-addressed stamped envelope so the office can return your documents. Be sure to write clearly and include all required details: both parties’ full legal names, the year the divorce was finalized, and your contact information. Mail requests should be sent to Putnam County Clerk’s Office, 3389 Winfield Road, Winfield, WV 25213.
Alternative Service Locations for Convenience
While the main office in Winfield handles all official requests, three other locations offer same-day certified copies for added convenience. These are not primary record holders but can provide certified divorce certificates quickly. The Eleanor Town Hall at 401 Roosevelt Boulevard, Eleanor, WV 25070 charges $10 per copy. The Poca Municipal Building at 304-586-3420 and the Hamlin District Office at 304-586-4531 also offer this service for $10, with an extra $5 for faster processing. These offices are helpful if you live farther from Winfield, but they still require the same identification and basic case details.
Required Information and Documentation
To obtain a divorce record in Putnam County, you must provide specific information to help staff locate the correct file. Start with the full legal names of both spouses as they appeared on the original filing. Include the year the divorce was granted—this helps narrow down searches, especially if names are common. If you know the case number, include it. You must also present a government-issued photo ID, such as a driver’s license, state ID, or passport. Minors cannot request records unless accompanied by a parent or legal guardian with proper identification.
Acceptable Forms of Identification
The Clerk’s Office accepts several types of photo IDs. A West Virginia driver’s license or state-issued ID card is preferred. Out-of-state licenses are also accepted. Passports from any country are valid. Military IDs and tribal identification cards work too. The ID must be current or expired within the last year. Photocopies are not accepted—you must show the original or provide a certified copy. If your name has changed since the divorce, bring legal proof such as a marriage certificate or court order.
Fees and Payment Methods
Putnam County charges set fees for divorce records. A standard uncertified copy costs $5. A certified copy, which carries legal weight for official use, costs $7. Expedited service—same-day processing when staff availability allows—adds $2. Payments can be made in cash, check, money order, or via major credit and PIN-less debit cards. Checks and money orders should be made payable to “Putnam County Clerk.” For card payments, a convenience fee of 2.29% is added, with a minimum of $1.49 per transaction. This fee covers processing costs and is non-negotiable.
Fee Comparison Across Service Locations
| Location | Standard Copy | Certified Copy | Expedited Fee |
|---|---|---|---|
| Winfield Clerk’s Office | $5 | $7 | $2 |
| Eleanor Town Hall | $10 | $10 | $5 |
| Poca Municipal Building | $10 | $10 | $5 |
| Hamlin District Office | $10 | $10 | $5 |
The Winfield location remains the most affordable option for certified copies. Other offices charge more but may save travel time for residents in northern Putnam County. All locations accept cash and cards, but only Winfield processes mail-in requests.
How to Submit a Request by Mail
Mailing your request is a reliable option if you cannot visit in person. Write a letter including both spouses’ full names, the year of the divorce, and your relationship to the case (e.g., party, attorney, researcher). Attach a clear photocopy of your photo ID. Enclose a check or money order for the correct fee. Add a self-addressed stamped envelope large enough to hold the documents. Send everything to Putnam County Clerk’s Office, 3389 Winfield Road, Winfield, WV 25213. Processing typically takes 3 to 5 business days after receipt. Do not send cash through the mail.
Tips for Faster Mail Processing
To avoid delays, double-check that your envelope has enough postage. Use tracking or certified mail to confirm delivery. Print all information clearly—illegible handwriting slows down searches. If possible, include the case number. Call the office at 304-586-0213 a few days after mailing to confirm receipt. Avoid sending requests during holiday weeks when staffing may be reduced.
In-Person Request Process
Visiting the Clerk’s Office in Winfield is the fastest way to get a divorce record. Go to 3389 Winfield Road during business hours: Monday to Friday, 8:30 a.m. to 4:30 p.m. Bring your photo ID and know both spouses’ names and the divorce year. Staff will locate the file and prepare your copy while you wait. Certified copies are stamped and signed immediately. If the record is older or hard to find, it may take up to 30 minutes. Arrive early in the day for shorter wait times.
What to Expect During Your Visit
Upon arrival, check in at the front desk. You’ll fill out a brief request form. Staff will verify your ID and search the database. If the record exists, they’ll print or copy it and certify it on the spot. You’ll pay at the counter. Receipts are provided for all transactions. If the record cannot be found, staff will explain next steps, such as checking alternate spellings or older archives.
Online Resources and Official Links
While Putnam County does not offer online divorce record requests, several official websites provide helpful information. The West Virginia Department of Health and Human Resources outlines state-level vital record policies at http://www.wvdhhr.org/bph/hsc/vital/Genealogy.asp. This page explains confidentiality rules, especially for records less than 50 years old. The Putnam County Clerk’s official site, https://putnamcoclerk.com/, lists current fees, forms, and contact details. The county government portal at http://putnamcountygov.com/ offers election info, tax records, and community services.
Important Legal Notes on Record Access
Divorce records in West Virginia are generally public, but access may be restricted if the case involved minors or was sealed by court order. Records less than 50 years old may require proof of direct interest, such as being a named party or legal representative. Genealogists and researchers can access older records without restrictions. Always confirm eligibility before submitting a request. Misrepresenting your identity or purpose can result in denial or legal action.
Common Reasons for Requesting Divorce Records
People seek Putnam County divorce records for many valid reasons. Individuals often need them to prove marital status for remarriage, immigration, or name changes. Lawyers request them for legal cases involving alimony or property disputes. Researchers use them for family history projects. Employers or landlords may require them for background checks, though certified copies are usually needed. Knowing your reason helps determine which type of copy you need and what documentation to bring.
Certified vs. Standard Copies: What’s the Difference?
A standard copy is a plain photocopy of the divorce decree. It’s useful for personal reference but not accepted for official purposes. A certified copy includes an official stamp, signature, and seal from the Clerk’s Office. It’s legally valid for court, government agencies, banks, and international use. Only certified copies can be used to update Social Security records or apply for a marriage license in another state.
Frequently Asked Questions About Putnam County Divorce Records
Many people have similar questions when requesting divorce records. How long does it take? Can I get a record if I don’t know the exact date? What if one spouse has passed away? These concerns are common and have clear answers. The process is designed to be straightforward, but small details can cause confusion. Below, we address the most frequent inquiries with direct, helpful responses based on current county policies.
Can I Request a Record for a Deceased Person?
Yes, you can request a divorce record even if one or both spouses are deceased. You’ll still need to provide full names and the divorce year. If you’re not a direct family member, you may need to show proof of relationship, such as a death certificate or obituary. The Clerk’s Office treats these requests the same as living individuals, unless the record was sealed.
What If the Divorce Was Finalized Outside Putnam County?
If the divorce was granted in another West Virginia county, you must contact that county’s Clerk’s Office. Putnam County only holds records for divorces finalized within its jurisdiction. Check the West Virginia Courts website to find the correct county. Each county sets its own fees and procedures.
Are Divorce Records Available Online?
No, Putnam County does not offer online access to divorce records. You must request them in person or by mail. Some third-party sites claim to have records, but they are not official sources and may charge high fees. Always use the county’s official process to ensure accuracy and legality.
How Long Does Mail Processing Take?
Mail requests typically take 3 to 5 business days after the office receives them. Allow extra time for postal delivery. During busy periods, such as after holidays, processing may take up to 10 days. Call 304-586-0213 to check status if you haven’t received your documents within two weeks.
Can Someone Else Request a Record for Me?
Yes, but they must bring your signed authorization letter and a copy of your photo ID. They also need their own ID. The letter should state they are authorized to pick up the record and include your contact information. This is common for attorneys or family members helping elderly relatives.
What If My Name Is Misspelled on the Record?
If there’s a spelling error on the original filing, the record will reflect that. You can request a correction by filing a motion with the Family Court. The Clerk’s Office cannot change names without a court order. Bring the incorrect record and legal proof of your correct name to begin the process.
Are There Free Options for Low-Income Requesters?
Putnam County does not currently offer fee waivers for divorce records. However, some legal aid organizations may assist with costs for qualifying individuals. Contact Legal Aid of West Virginia for possible support. Always ask the Clerk’s Office about any new programs before submitting payment.
Contact Information and Office Hours
For all divorce record requests, contact the Putnam County Clerk’s Office at 3389 Winfield Road, Winfield, WV 25213. Phone: 304-586-0213. Office hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. The office is closed on federal holidays. Visit https://putnamcoclerk.com/ for updates on hours or temporary closures. For election-related services, the voter registration deadline is October 18 each year. Early voting and absentee ballot assistance are also available at this location.
Related Search Terms and Additional Resources
People searching for Putnam County WV divorce records often look for related services. These include birth and death certificates, marriage licenses, property records, and background checks. While the Clerk’s Office handles divorce files, other agencies manage different records. For vital records like births and deaths, contact the West Virginia Vital Registration Office. For property deeds, visit the County Assessor’s Office. Always verify which office holds the record you need to avoid delays.
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Final Tips for a Smooth Request Experience
To get your divorce record quickly and without issues, prepare ahead of time. Gather all names, dates, and ID documents before visiting or mailing. Double-check spelling and fees. Call ahead if you’re unsure about anything. Use certified copies for official needs. Keep your receipt as proof of purchase. If problems arise, stay calm and ask to speak with a supervisor. Most issues are resolved with clear communication and correct paperwork.
Why Accuracy Matters
Small errors—like a misspelled name or wrong year—can delay your request for days. The court database relies on exact matches. Take time to verify details from old documents or family records. If you’re uncertain, provide a range of possible years. Staff will search within that window at no extra cost.
Protecting Your Privacy
While divorce records are public, your request is confidential. The Clerk’s Office does not share who requests records. However, your name and ID are logged for internal tracking. Never share your ID copy with untrusted third parties. Use official channels only.
Summary of Key Steps
- Gather both spouses’ full legal names and divorce year.
- Bring or send a valid government-issued photo ID.
- Choose in-person or mail request based on your location.
- Pay the correct fee: $7 for certified, $5 for standard.
- Allow 3–5 business days for mail processing.
- Use certified copies for legal or official purposes.
Frequently Asked Questions
Below are common questions about obtaining divorce records in Putnam County, WV. Each answer is based on current county policies and state law. If your question isn’t listed, call the Clerk’s Office directly for personalized help.
How do I know if a divorce record exists in Putnam County?
Divorce records exist only if the divorce was finalized in Putnam County Family Court. If the couple lived in Putnam County but filed elsewhere, the record won’t be here. You can verify jurisdiction by checking where the divorce was granted. The Clerk’s Office can confirm if a record exists once you provide names and a possible year. They search their database during business hours. If no match appears, they’ll suggest checking neighboring counties. Keep in mind that records before the 1970s may be stored offsite and take longer to retrieve.
Can I get a divorce record if I’m not named in the case?
Yes, but access may be limited. West Virginia law allows public access to most divorce records, but if the case involved minors or was sealed, restrictions apply. For records less than 50 years old, you may need to show a legitimate interest, such as being a researcher with written permission. Genealogists and historians can usually access older records without issue. Always explain your purpose when requesting. The Clerk’s Office decides access on a case-by-case basis and may ask for additional documentation.
What happens if the record is lost or destroyed?
While rare, records can be damaged or misplaced. Putnam County maintains backups and microfilm archives for older cases. If a physical file is missing, staff will search digital backups or request重建 from the state archives. This process can take several weeks. You’ll be notified by phone or mail. There’s no extra fee for重建 efforts. In extreme cases, a court order may be needed to recreate the decree.
Are divorce records the same as marriage dissolution papers?
Yes, in West Virginia, “divorce records” and “marriage dissolution papers” refer to the same legal documents. The terms are used interchangeably. The final decree legally ends the marriage and may include terms for property, custody, and support. Always ask for the full case file if you need all related orders, not just the decree.
Can I use a divorce record from Putnam County in another state?
Yes, a certified divorce decree from Putnam County is valid nationwide. Other states accept it for remarriage, name changes, or legal proceedings. Ensure the copy is certified with an official seal. Some countries may require additional authentication, such as an apostille. Contact the receiving agency to confirm their requirements before submitting.